Using Microsoft Word 2010

Description

Get comfortable with the latest versions of Microsoft Word, Microsoft Word Starter, and the Word Web App. Don't just read about it: see it and hear it with step-by-step video tutorials and valuable audio sidebars delivered through the Free Web Edition that comes with every USING book. For the price of the book, you get online access anywhere with a web connection: no books to carry, updated content, and all the benefits of video and audio learning. Way more than a book, here is all the help you'll ever needwhere you want, when you want!

Show Me video walks through tasks you've just got to see--including bonus advanced techniques.

Tell Me More audio delivers practical insights straight from the experts .

Learn fast, learn easy, using web, video, and audio.

UNLOCK THE FREE WEB EDITION - To register your USING book, visit quepublishing.com/using.

CONTENTS:

Introduction 1

How This Book Is Organized 1

Using This Book 3

Special Features 4

About the USING Web Edition 5

Bonus Chapters 5

PART I: THE BASICS OF USING WORD 2010

1 Creating, Saving, and Printing Documents 7

Starting a Document from Scratch 7

Starting a Document from a Template 8

   Using a Local Template 10

   Finding a Template Online 10

Saving a Document 12

   Saving a New Document to a Disk 13

   Resaving an Existing Document 14

   Saving a File with a Different Name, Location, or File Type 16

Opening an Existing Document 17

   Opening a Document from the Recent Documents List 18

   Opening a Document from the Open Dialog Box 19

   Searching for a Document in the Open Dialog Box 20

Printing a Document 22

   Quick-Printing a Document 22

   Printing the (Not-so-Much) Harder Way 22

Closing a Document 26

2 Editing Documents 27

Adding Text to a Document 27

   Understanding Lines and Paragraphs 28

   Viewing Hidden (Nonprinting) Characters 29

   Using Insert Mode and Overtype Mode 30

   Using Click and Type 33

   Inserting Nonalphanumeric Characters 35

   Deleting Text 37

Moving Around in a Document 38

   Browsing a Document 38

   Using the Go To Command 40

Selecting Text 41

Copying and Moving Text 44

   Copying and Pasting Text 45

   Moving Text 45

   Working Directly with the Clipboard 45

   Using Paste Options 47

   Using Drag-and-Drop 49

Undoing, Redoing, and Repeating an Action 49

Working with Building Blocks 50

   Inserting a Building Block 51

   Creating a New Building Block 53

Inserting a Blank Page 55

Inserting One Word Document into Another 55

3 Proofing a Document 57

Viewing a Document's Statistics 57

   Finding Document Statistics 57

Evaluating a Document's Readability 58

   Activating Readability Statistics 60

Checking Your Spelling and Grammar 60

   Finding and Fixing Errors While You Type 61

   Changing Options for Checking Spelling and Grammar as You Type 65

   Checking Spelling and Grammar in an Entire Document 66

Finding and Replacing Text 69

   Finding Text 69

   Finding Text with the Find and Replace Dialog Box 72

   Replacing Text 76

Working with AutoCorrect 78

   Rejecting a Change Made by AutoCorrect 78

   Changing AutoCorrect Settings 79

   Adding and Deleting AutoCorrect Entries 82

   Disabling AutoCorrect 84

Using Word's Research Tools 84

   Finding Definitions and Synonyms 84

   Looking Up Information in the Research Pane 87

PART II: FORMATTING CHARACTERS AND PARAGRAPHS

4 Character Formatting 90

Accessing Word's Character-Formatting Tools 90

   The Mini Toolbar 90

   The Font Dialog Box 91

Changing the Font, Size, and Color of Text 92

   Selecting a Different Font 92

   Changing Font Size 95

   Changing Font Color 96

Applying Font Styles 100

Applying Font Effects 101

Adjusting Character Spacing 103

   Changing the Spacing Between Text Characters 103

Changing Text Case 105

Highlighting Text 106

Copying Character Formatting with the Format Painter 106

Setting AutoFormat as You Type Options 108

   Configuring AutoFormat as You Type 108

Clearing Character Formats 109

5 Paragraph Formatting 111

Understanding Paragraphs 111

Accessing Word's Paragraph-Formatting Tools 112

Aligning Paragraphs 114

   Indenting Paragraphs 115

Setting Tab Stops 119

   Setting Tab Stops on the Ruler 122

   Setting Tab Stops in the Tabs Dialog Box 123

Setting Line and Paragraph Spacing 124

   Changing Line Spacing within a Paragraph 124

   Changing Paragraph Spacing 127

Adding Borders and Shading to a Paragraph 128

   Placing a Border Around a Paragraph 129

   Placing Shading Behind a Paragraph 132

Finding and Replacing Paragraph Formatting 134

   Using Find and Replace to Change Paragraph Formatting 134

6 Formatting Text with Styles 136

Understanding Styles 136

   The Advantages of Styles 138

   Styles Versus Quick Styles 139

Mastering Quick Styles 140

   Applying a Quick Style 140

   Changing the Quick Style Set 142

   Removing a Quick Style from the Gallery 143

Using the Styles Pane 144

   Applying a Style from the Styles Pane 144

Using the Apply Styles Pane 146

   Applying a Style from the Apply Styles Pane 147

Clearing Styles and Manual Formatting 148

Creating a New Style 148

   Creating a New Style from an Example 148

   Creating a Quick Style, the Quick Way 151

Modifying an Existing Style 152

   Renaming a Style 152

   Changing a Style's Definition 153

Deleting a Style 156

PART III: ORGANIZING TEXT INTO LISTS, TABLES, AND COLUMNS

7 Setting Up Lists 158

Working with Bulleted Lists 158

   Creating a Quick Bulleted List 160

   Creating a Bulleted List as You Type 160

   Choosing a Different Bullet Character 161

Working with Numbered Lists 164

   Creating a Quick Numbered List 165

   Creating a Numbered List as You Type 166

   Choosing a Different Numbering Format 166

   Resuming or Restarting List Numbering 169

Creating Nested Lists 171

   Creating a Nested List with Bullets Only 171

   Creating a Nested List with Numbers and Bullets 172

Setting Spacing and Indents in a List 173

8 Creating Tables 174

Inserting a Table 174

   Inserting a Table from the Table Menu 175

   Inserting a Table from the Insert Table Dialog Box 177

   Inserting a Quick Table 178

Drawing a Table 180

   Using Your Mouse Pointer to Draw a Table 180

Converting Text to a Table 183

   Converting Tabbed Text into a Table 184

Creating Nested Tables 185

   Inserting a Nested Table 185

   Drawing a Nested Table, Redux 186

Editing a Table 186

   Moving Around in a Table 187

   Adding Text to a Table 187

   Selecting Parts of a Table 188

   Selecting Table Parts with the Mouse 189

   Selecting Table Parts with the Keyboard 191

   Inserting and Deleting Table Parts 191

   Merging and Splitting Cells 195

Changing a Table's Size 197

   Resizing by Dragging 197

   Specifying Precise Table Dimensions 199

   Distributing Rows and Columns 202

Formatting a Table 202

   Using Table Styles 203

   Aligning Text in Cells 203

   Choosing Borders for Cells 204

   Adding Shading 206

   Aligning a Table on the Page 207

Deleting a Table 208

9 Setting Text in Columns 210

Understanding Columns 210

Applying a Preset Column Format 212

   Choosing a Preset Format from the Columns Menu 213

   Choosing a Preset Layout from the Columns Dialog Box 214

Separating Columns with Vertical Lines 216

Creating a Column Layout from Scratch 217

   Creating a Custom Column Layout 218

   Changing Column Widths 220

Creating Column Breaks 220

Converting a Multicolumn Layout to a Single Column 222

PART IV: FORMATTING PAGES AND DOCUMENTS

10 Laying Out a Document's Pages 224

Setting Margins 224

   Using Preset Margins 226

   Creating Custom Margins 226

Inserting Page Breaks 229

Dividing a Document into Sections 231

   Understanding Section Breaks 232

   Inserting a Section Break 232

   Changing a Section Break 233

   Removing a Section Break 233

Setting Page Orientation 234

Designating a Paper Size 236

   Using a Standard Paper Size 236

   Using a Custom Paper Size 236

Numbering the Lines in a Document 238

   Numbering Lines the Fast Way 239

   Setting Up Line Numbers with Precision 239

Hyphenating a Document 240

   Automatic Hyphenation 241

   Manual Hyphenation 242

Adding a Watermark to the Page 242

   Inserting a Preformatted Watermark 243

   Creating a Customized Watermark 244

   Removing a Watermark 245

Adding a Colored Background to the Page 245

Placing a Border Around the Page 247

11 Formatting Documents with Themes and Templates 249

Using Themes 249

   Applying a Theme 250

   Browsing for a Theme 251

   Removing a Theme from a Document 252

   Modifying a Theme 252

   Creating a Custom Theme 258

   Deleting a Custom Theme 259

Using Templates 259

   What Templates Are 259

   Types of Templates 260

   Where Templates Are Stored 261

   The Normal Template 262

   Determining What Template a Document Is Using 263

   Applying a Different Template to a Document 263

   Modifying a Template 265

   Creating a New Template 267

12 Adding Headers and Footers to a Document 269

Understanding Headers, Footers, and Field Codes 269

Inserting Preformatted Page Numbers 271

   Inserting and Formatting Page Numbers 271

Inserting a Preformatted Header or Footer 273

   Adding a Preformatted Header to a Document 274

Editing a Header or Footer 276

   Getting In and Out of Header and Footer View 276

   Moving Between Headers and Footers 276

   Editing Text 277

   Inserting and Deleting Field Codes 278

   Changing the Position of a Header or Footer 279

Creating Different Headers or Footers for Odd and Even Pages 280

Hiding the Header or Footer on a Document's First Page 281

Removing a Header or Footer from a Document 282

PART V: TAKING YOUR DOCUMENTS TO THE NEXT LEVEL

13 Adding Graphics to Your Documents 284

Adding a Photo to a Document 284

   Adding a Picture to a Document 285

Adding Clip Art to a Document 286

   Finding and Inserting a Clip Art Graphic 287

Modifying a Graphic 290

   Resizing a Graphic 290

   Wrapping Text Around a Graphic 293

   Changing a Graphic's Position 296

   Cropping a Graphic 298

   Adjusting Brightness and Contrast 300

   Adding a Picture Style and Effects 302

   Resetting a Picture 304

Drawing Shapes in Word 304

   Drawing an AutoShape 305

   Modifying an AutoShape 307

   Adding Text to a Shape 308

   Grouping Shapes or Drawn Objects 308

Deleting a Graphic 309

14 Working with Charts and Diagrams 310

Understanding Charts and Diagrams 310

   Chart Basics 310

   Diagram Basics 312

Creating a Chart 314

   Creating a New Chart 314

Editing Chart Data 316

Modifying a Chart 318

   Resizing a Chart 318

   Changing a Chart's Text Wrapping Setting 318

   Moving a Chart 319

   Changing the Chart Type 319

   Applying a Different Chart Layout 320

   Applying a Chart Style 322

   Adding Text Elements to a Chart 323

Inserting a SmartArt Diagram 327

   Creating a New Diagram 328

Modifying a Diagram 330

   Resizing a Diagram 330

   Changing a Diagram's Text Wrapping Setting 331

   Moving a Diagram 331

   Applying a Different Diagram Layout 331

   Applying a SmartArt Style to a Diagram 331

   Reversing a Diagram's Direction 332

   Adding and Removing Shapes 332

   Reorganizing a Diagram 334

*Note: Chapters 15-22 do not appear in the printed book and are located online

15 Using Advanced Text Features (online) 335

Creating and Formatting Text Boxes 335

   Inserting a Text Box 336

   Resizing a Text Box 339

   Moving a Text Box 340

   Formatting a Text Box 341

   Formatting Text in a Text Box 342

   Linking Text Boxes 343

Using WordArt 345

   Inserting WordArt Text 346

   Editing WordArt Text 347

   Changing the Format of a WordArt Object 347

Addressing Envelopes 351

   Addressing an Envelope by Itself 352

   Adding an Envelope to a Letter 353

16 Citing Your Sources in a Word Document (online) 355

Managing Sources 355

   Adding a Source 356

   Editing a Source 359

   Deleting a Source 359

Working with Citations 360

   Adding a Citation to a Document 360

   Editing a Citation 361

   Deleting a Citation 363

Generating a Bibliography 363

   Adding a Bibliography to a Document 363

Working with Endnotes and Footnotes 364

   Inserting a Footnote 365

   Inserting an Endnote 366

   Jumping to a Note and Between Notes 367

   Deleting a Note 367

   Switching from One Type of Note to Another 368

17 Generating Outlines, Tables of Contents, and Indexes (online) 370

Creating an Outline 370

   Working in Outline View 372

   Building an Outline 373

Creating a Table of Contents 378

   Adding a TOC to a Document 378

   Updating a TOC 382

   Deleting a TOC 382

Creating an Index 382

   Adding an Index to a Document 383

   Updating an Index 385

   Deleting an Index 385

PART VI: USING WORD LIKE A PRO (online)

18 Performing Mail Merges (online) 388

Preparing the Main Document 389

   Creating the Main Document for a Mail Merge 389

   Setting Up Merge Fields 390

Performing a Basic Mail Merge 396

   Previewing a Mail Merge 396

   Creating Merge Documents for Printing 397

19 Collaborating with Others (online) 399

Working with Comments 400

   Adding Comments to a Document 400

   Working with a Reviewer's Comments 402

Tracking Changes 405

   Tracking the Changes You Make to a Document 406

   Accepting and Rejecting a Reviewer's Revisions 406

Limiting What Other Users Can Do to a Document 408

20 Sharing Word Documents Online (online) 412

Sharing a Document Through Email 412

   Attaching a Document to an Email Message 413

   Emailing a Link to a Document 414

Sharing a Document Through Windows Live and Word Web App 417

   Working with SkyDrive 418

   Using Word Web App 426

Using (or Not Using) Microsoft SharePoint 434

21 Adding Components That Work Only on the Screen (online) 435

Working with Hyperlinks 435

   Creating Hyperlinks 436

   Following a Hyperlink 442

   Modifying a Hyperlink 443

   Removing a Hyperlink 443

Using Bookmarks 444

   Inserting a Bookmark 444

   Jumping to a Bookmark 445

   Deleting a Bookmark 449

Working with Cross-References 449

   Inserting a Cross-Reference 449

   Following a Cross-Reference 451

   Deleting a Cross-Reference 451

22 Making Word Your Own (online) 452

Customizing the Quick Access Toolbar 452

   Moving the Quick Access Toolbar 453

   Adding Commands to the Quick Access Toolbar 454

   Reorganizing the Quick Access Toolbar 458

   Removing a Command from the Quick Access Toolbar 458

   Restoring the Quick Access Toolbar 459

Customizing the Status Bar 459

Customizing the Ribbon 461

   Minimizing the Ribbon 461

   Showing and Hiding Tabs 462

   Reorganizing the Ribbon 464

   Renaming a Tab or Group 465

   Creating a Custom Tab 466

   Restoring the Ribbon 469

Creating a New Keyboard Shortcut 469

Index 473